Documents List

The first-year M/W/DSBE Certification application must be completed, and all of the required documents must be uploaded in order to initiate an evaluation of your application. To help you prepare in advance, there is a list of all required documents below. You may also download a copy of this list. Please have these documents available to upload to your application when prompted.

  • Acceptable formats are text documents (files ending in .doc, .docx, or .txt), spreadsheets (.xls or .xlsx), and PDFs.  
  • Please keep document file sizes to 10 MB (10,000 KB) or less. 

Download the complete list

All Applicants

  1. Federal Tax ID Number (EIN) (Click here for more info)
  2. DUNS Number (Click here to get a DUNS number)
  3. Valid Business Activity Code (NAICS code). For a list of NAICS codes please visit: 
  4. If applicable, System for Award Management (SAM) Number 
  5. Business Plan/Executive Summary/Capabilities Statement 
  6. Proof of applicant owner(s) initial capital investment in the firm. Documentation might include bank statements, loan agreements, bill of sale and proof of payments such as cleared checks, notarized statement of contributions to start business, etc.
  7. Statement of applicant owner’s personal net worth (Download Form)
  8. For each current owner, have the dollar value of initial money and real estate contributions to the business, as well as the number of years of experience. (You won’t need to upload this as a document, but you will have to input the numbers in the form.)
  9. Proof of U.S. citizenship or permanent residency: could be a copy of your U.S. birth certificate, U.S. passport, certificate of citizenship or naturalization, tribal card, or permanent resident card.
  10. Resumes of all owners, officers, management staff, and key employees. Resumes must include employers, dates of employment, titles and responsibilities, and applicable education and training
  11. Copy of all current licenses, registrations, permits or certificates required by the Commonwealth of PA and/or the City of Philadelphia. (i.e.: engineer, architect, CPA, CDL, plumbing, electrical, HVAC, etc.)
  12. Equipment list: provide current value of equipment, titles, registration, and lease or rental agreements
  13. Current profit and loss statement (within the past 60 days)
  14. Current balance sheet (within the past 60 days)
  15. Copy of bank authorization form, aka bank signature card, for all applicant firm’s account(s); or a statement from bank verifying signers and restrictions on account. (Do not submit a copy of the bank card or credit card.)
  16. Business bank statements for the past 3 months
  17. If applicable, past or current loan agreements, promissory notes, lines of credit, etc., related to the applicant firm or between any owners.
  18. Dollar values for the firm’s gross receipts (and affiliate firm gross receipts, if applicable) for the last 3 years. (You won’t need to upload this as a document, but you will have to input the numbers in the form.)
  19. Full copy of firm’s business tax returns for the past 3 years
  20. OEO M/W/DSBE Registration Affidavit (Download Form)
  21. Tax Clearance Certificate (Required to do business in the city of Philadelphia)
  22. If applying for the DSBE Certification, the OEO Physician’s Certification Disability form, signed by a licensed physician (Download Form)

For Your Specific Business Structure

For a Sole Proprietorship, submit:

  1. Copy of Assumed Name Certificate (DBA) filed for each applicable county (Click here)
  2. Individual federal tax returns for the past 3 years, Form 1040, and all schedules. For a newly established business, submit available tax information.

For a Partnership (General or Limited) or Franchise, submit:

  1. Complete copy of partnership or franchise agreement.
  2. Copy of Assumed Name Certificate (DBA) filed for each applicable county.
  3. Certificate and articles of formation for limited partnerships

For a Limited Liability Company or Professional Limited Liability Company submit:

  1. Certificate and articles of formation
  2. Copy of agreement, regulations and/or operating agreement, as applicable
  3. Copy of all issued and voided membership or stock certificates (front and back), and certificate ledger 

For a Corporation, submit:

  1. Articles of incorporation (Click here)  
  2. Copy of corporate bylaws
  3. Copy of current corporate meeting minutes & any minutes affecting ownership
  4. Names and dates of service of all current board members
  5. Copy of all issued and voided stock certificates (front and back) and stock transfer ledger
  6. If B Corporation, a) statement of the period during which the corporation shall continue existence, if not perpetual b) benefit corporation statement c) most recent annual benefit report.

When your documents are organized, you can start the first-year application here.